Solutions/Employee relocations

A household, valued while it is packed.

A funded relocation moves a family's belongings on the organization's account. AIMIS makes a complete, valued inventory of the household's contents during packing, locks it before anything ships, and checks the delivery against it, so a loss or damage claim starts from a record rather than a recollection.

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Household goods, room by roomNo manual entry, no training classExport any reviewer opens

Household · 3 rooms · 41 items

$14,280Locked

Valued during packing. Locked before the truck was loaded.

Framed print · glass crackedNoted at delivery · against $85

09:41

R-104 · 12 of 41Living room

Origin

Identified

IT-000117 · 09:41:07Z

Herman Miller Aeron, size BGraphite frame, adjustable arms, minor wear

ConditionGood, minor wear

Value$612

Locked

How relocations use the record

Made at origin. Checked at destination.

At origin

The record is made and locked.

The employee or the crew photographs items as they are packed, room by room. Each line carries a description, a fair market value with its basis visible, and a dated photograph. Once captured, the record is locked.

KitchenAid stand mixer, 5 qtR-101 · KITCHEN · VERY GOOD

$246Locked

Framed print, 24 × 36 inR-104 · LIVING ROOM · GOOD

$85Locked

At destination

The delivery is checked against it.

At the new home, the family confirms each item present against the record and its photographs. Anything broken or missing is noted against the line at delivery, not weeks later when a box is finally opened.

KitchenAid stand mixer, 5 qtCHECKED 14:06 · DESTINATION

Present

Framed print, 24 × 36 inCHECKED 14:09 · GLASS CRACKED · NOTED

Changed

Against the status quo

Five things that change.

Status quo todayWith AIMIS

Who records condition at originUsually no oneThe custodian, in the act of packing

What the destination checks againstMemory, or a hand typed listA described, valued, photographed record

When a problem is foundWhenever someone noticesAt delivery, against the record

Where the evidence livesNowhere, or in an emailOn the locked origin record, with the photograph

Relationship to your systemsNothing sits between them at the hand-offAdds the record they lack at the hand-off

Stakeholders and outcomes

Who reads it, and what they get.

StakeholderOutcomeEvidence on the record

HR and travel officeA funded move that ends without a disputeA valued inventory made during packing, locked before the move

Relocation coordinatorHousehold goods delivered and confirmed on scheduleManifest by room, checked off at delivery

The employee and familyProof of what they handed over and what it was worthTheir own belongings, photographed and valued, on one record

Claims and transportation officeSettlement from a record, not a recollectionCondition and value recorded before the move, against real comps

Scope

A family's kitchen, on the same standard as issued equipment.

The same capture works for household goods and for equipment an employee carries between posts. Whoever owns the record decides what goes on it. The record stays useful long after the move, as a complete, valued inventory of a household's contents.

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Boundaries

What it is not.

Not an insurance or claims workflow.AIMIS produces the record a claim needs. It does not file or decide one.

Not an appraisal or a replacement cost quote.It is a fair market value with its basis shown, drawn from what similar items actually sold for.

Not a tracking system.It records what was sent and what it was. It does not track where it is in between.

For your reviewers

What a security or procurement reviewer will want, and where it is.

Security and dataTrust centerHosting, deployment, data in transit and at rest, access, retention and the compliance posture stated plainly.→ ArchitectureHow it is deployedA phone as the capture device and a cloud application operated by Vendidit on AWS. Diagram and deployment options.→ ProcurementHow to buyThrough a technology partner or a direct pilot. Registration and vehicle details on the procurement page.→

Ask for a walkthrough on one household.

Thirty minutes on a live account. See the record build itself on a real room.

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