Solutions/Government agencies

The record your property system does not capture.

Your property accountability system confirms that a piece of equipment exists and who holds it. It does not record what a specific unit was, what condition it was in, or what it was worth when it changed hands. AIMIS produces that record at origin, locks it, and gives the receiving post something to hold the shipment against.

Request a walkthrough Scope a facility

Issued equipment and household goods No manual entry, no training class Export any reviewer opens

Post A · R-2B · Comms room

23 itemsLocked

Dated 09:41, Sep 12. Before the truck was loaded.

Checked at Post B23 present · 0 changed

09:41

R-2B · 7 of 23Comms room

Origin

Identified

IT-000207 · 09:41:07Z

Panasonic Toughbook 40, 32GBRugged laptop, docking handle, asset tag present

ConditionVery good

Value$1,890

Locked

How agencies use the record

Made at origin. Checked at destination.

At origin

The record is made and locked.

The custodian photographs items as they are packed, room by room. Each line carries a description, a fair market value with its basis visible, and a dated photograph. Once captured, the record is locked. No manual entry, no training class.

Cisco IP Phone 8845R-2B · COMMS ROOM · GOOD

$146Locked

Pelican 1610 case, foam insertR-2B · COMMS ROOM · GOOD, SCUFFED

$212Locked

At destination

The shipment is checked against it.

The receiving custodian confirms each item present. Anything missing or in changed condition is noted against the origin description, value and photograph, at delivery, before the equipment goes back into service.

Cisco IP Phone 8845CHECKED 14:06 · POST B

Present

Pelican 1610 case, foam insertCHECKED 14:09 · LATCH BROKEN · NOTED

Changed

Against the status quo

Five things that change.

Status quo todayWith AIMIS

Who records condition at originUsually no oneThe custodian, in the act of packing

What the destination checks againstMemory, or a hand typed listA described, valued, photographed record

When a problem is foundWhenever someone noticesAt delivery, against the record

Where the evidence livesNowhere, or in an emailOn the locked origin record, with the photograph

Relationship to your systemsNothing sits between them at the hand-offAdds the record they lack at the hand-off

Stakeholders and outcomes

Who reads it, and what they get.

StakeholderOutcomeEvidence on the record

Accountable property officerA record that matches the floorPhotograph, description and value per line, dated and locked

Relocation coordinatorEquipment ready when neededManifest by room, checked off at delivery

Audit and inspectionReconciliation without a physical countExport any reviewer opens, no login

The employeeProof of what they handed overTheir own items on the same record, same standard

Scope

Government equipment and household goods alike.

The same capture works for a secure communications case or a family's kitchen. The accountable office decides what it wants on the record.

Where device or camera use is restricted, capture happens wherever policy allows, during packing or staging outside the restricted area. That is a scoping conversation for a specific facility.

Scope a facility

Boundaries

What it is not.

Not a property accountability system of record.It does not replace an asset register or an IUID registry.

Not an insurance or claims workflow.AIMIS produces the record a claim needs. It does not file or decide one.

Not built for classified or restricted environments.Capture happens where policy allows. Scoped per facility.

For your reviewers

What a security or procurement reviewer will want, and where it is.

Security and dataTrust centerHosting, deployment, data in transit and at rest, access, retention and the compliance posture stated plainly.→ ArchitectureHow it is deployedA phone as the capture device and a cloud application operated by Vendidit on AWS. Diagram and deployment options.→ ProcurementHow to buyThrough a technology partner or a direct pilot. Registration and vehicle details on the procurement page.→

Ask for a walkthrough, or a scoping conversation for a specific facility.

Public sector requests are routed to the team that handles them.

Request a walkthrough